In this guide · 7 sections
Short answer
Expect S$1.33 to S$30 per user per month for business email in Singapore (October 2026, before GST): Zoho Mail from S$1.33, Google Workspace from S$9.40 and Microsoft 365 from US$7. Add a domain, and optionally security, backup and setup.
Business email prices per user (October 2026)
Prices below are from each provider's own pricing pages, per user per month and excluding GST. Microsoft prices its Singapore business plans in US dollars; Google and Zoho show Singapore dollars. All are approximate, as of October 2026.
| Plan | Price per user / month | Mail storage | Office apps |
|---|---|---|---|
| Zoho Mail Lite | S$1.33 (5 GB) or S$1.67 (10 GB), annual | 5 or 10 GB | No |
| Zoho Workplace Standard | S$3.99 annual, S$5.32 monthly | 30 GB | Zoho's own |
| Google Workspace Business Starter | S$9.40 (flexible) | 30 GB pooled | Google Docs, Sheets, Meet |
| Google Workspace Business Standard | S$18.80 (flexible) | 2 TB pooled | Google apps, recording |
| Microsoft 365 Business Basic | US$7.00 (annual) | 50 GB mailbox | Web and mobile Office, Teams |
| Microsoft 365 Business Standard | US$14.00 (annual) | 50 GB mailbox | Desktop Office apps |
| Microsoft 365 Business Premium | US$22.00 (annual) | 50 GB mailbox | Desktop apps plus security |
Sources: Microsoft 365 business plans (Singapore), Google Workspace pricing (Singapore) and Zoho Mail pricing. Microsoft charges about 20% more if you pay month to month instead of committing for a year; Google advertises a saving of up to 16% for a one-year commitment. Both run frequent first-months discounts, so look at the price after the promotion ends.
What a year costs for a five-person team
Here is the licence cost for five people for one year, using the list prices above, before GST and before any promotional discount.
- Zoho Mail Lite (5 GB)S$1.33 x 5 x 12about S$80
- Zoho Workplace StandardS$3.99 x 5 x 12, annualabout S$239
- Google Workspace Business StarterS$9.40 x 5 x 12, flexibleS$564
- Microsoft 365 Business BasicUS$7 x 5 x 12, annualUS$420
- Microsoft 365 Business StandardUS$14 x 5 x 12, annualUS$840
- Microsoft 365 Business PremiumUS$22 x 5 x 12, annualUS$1,320
List prices, October 2026. Add 9% GST. Microsoft bills in USD, so the SGD amount moves with the exchange rate.
The gap is real, but so are the differences. The cheaper plans give you email only, or office apps your team may not be used to. If staff already live in Word and Excel, Microsoft is usually the better value; if you share files and calendars with clients on Google, Google saves friction. Our Microsoft 365 vs Google Workspace comparison and Zoho Mail vs Google Workspace guide go into the features.
Free and cheap options, and their limits
You can run email on your domain for very little, but each low-cost route has a catch.
- Zoho Mail Forever Free covers up to five users on one domain with 5 GB each, but Zoho's page states that IMAP, POP and ActiveSync are not included, so Outlook and the iPhone Mail app won't sync. You work in Zoho's own apps.
- Email bundled with web hosting (cPanel-style mailboxes) looks free, but mailboxes are usually small, spam filtering is basic, and if the hosting account lapses your email goes with it. Our web hosting cost guide explains what hosts include.
- A Gmail or Outlook.com address costs nothing, but looks less professional and the account belongs to a person, not the business. When that person leaves, so does the mailbox.
The extras people forget to budget for
The per-user price is only part of the bill. These are the items that usually turn up later.
Hidden extras checklist
How to choose the right plan for your budget
| Your situation | Usually the best value | Why |
|---|---|---|
| Sole trader or tiny team, email only, tight budget | Zoho Mail Lite | Lowest price that still works with Outlook and phones |
| Team that uses Word and Excel every day | Microsoft 365 Business Standard | Desktop Office apps are included |
| Team that shares docs and calendars with clients on Google | Google Workspace Business Starter or Standard | Fewer conversion headaches |
| Customer data, tenders or cyber insurance questions | Microsoft 365 Business Premium | Device management and stronger security built in |
Whatever you pick, set it up on an account owned by the company, with at least two admins and MFA on, so you don't lose control of your email when a staff member or vendor leaves. Our guide to setting up business email in Singapore walks through the steps, and Microsoft 365 Business Premium: is it worth it? covers the security case for the top plan.
Do it yourself or get help?
Signing up takes minutes. Most of the work is verifying the domain, adding DNS records (MX, SPF, DKIM, DMARC), creating users and shared mailboxes, and moving old email. A confident admin can do it in an afternoon for a small team.
If you would rather have it done once and done properly, our Business Email Setup (S$249, up to 5 mailboxes) sets up Microsoft 365 or Google Workspace on an account in your name with SPF, DKIM and DMARC. Email Migration (S$390, up to 5 mailboxes) moves existing mail, folders and contacts from your old host. You pay Microsoft, Google or Zoho directly for licences; we don't resell them.
Frequently asked questions
As of October 2026, before GST: Zoho Mail Lite from S$1.33 per user a month on an annual plan, Google Workspace Business Starter S$9.40 per user a month on the flexible plan, and Microsoft 365 Business Basic US$7 per user a month on an annual plan. Add your domain renewal and any security or backup add-ons.
Among the major providers, Zoho Mail Lite is the cheapest paid option at S$1.33 per user a month on an annual plan, and it works with Outlook and phone mail apps. Zoho's free plan costs nothing for up to five users but does not support IMAP, POP or ActiveSync.
Not in Microsoft 365. A shared mailbox under 50 GB needs no licence, and colleagues with their own licences can read and send from it. In Google Workspace, a common approach is a Google Group or collaborative inbox, or an alias on an existing user, rather than a separate paid user.
Yes. The prices on their pricing pages exclude tax, and Singapore GST, currently 9%, is added to your bill. If your business is GST-registered, check with your accountant how the tax should be treated in your returns.
It can work for a very small business, but hosting mailboxes are usually small, with basic spam filtering, and your email depends on the hosting account staying paid. Many businesses move to Microsoft 365, Google Workspace or Zoho for reliability, security settings and easier staff changes.